From David Allen at the GTD Summit

Here is a quick summary of the lecture using the new book. MIAW ( I slightly edited the quote below.)

Control is simply cooperating with reality with conscious intent

Capture: write it down
Clarifying: what does this mean to me?
Organizing: put it where it goes
Reflecting: look through the whole
Engage: Do


Purpose/ Principles – 50,000 How: how do I want to operate as a human being?
Vision – 40,000 Feet How do I see my self and my life
Goals – 30,000 Feet What do I want to accomplish both long term and in the next two years?
Responsibilities – 20,000 Feet What do I have to do
Projects – 10,000 Feet
Actions – Runway

System: build, fill, use

“You are here for a purpose. You are either on purpose or you’re not.” David Allen

“Focus on what has your attention and you’ll find out what really has your attention.” – David Allen

Email Like Water

I think I am a bit of a Ninja at email and many of the things here:Recap: Becoming an Email Ninja | 43 FoldersSound ok, but there is an underlying idea that email = waste of time.


Some email is a waste of time and some is valuable.

The art is to sort it, not postpone it, avoid it or to have email free hours or days.

I use Thunderbird and use many of the features: filters, flags, and customised Labels and "Search folders". I used to have an extension called "Message Notes" but it does not work with Thunderbird 1.5. Still hoping looking for an equivalent. The sorting happens vertically into folders and what I think of as "horozontally" by multiple tags in a variety of ways.

I apply the six GTD workflow steps. Collecting; (that is easy they just arrive). Processing; most of that is automatic using the software. Organising; doing if it is under 2 min, deleting delegating, organising includes includes linking to Address books, Mind-Maps and the Calendar and thinking about the the associated NAs and alerts reminders needed. Then there is the Reviewing Doing.

As I write this I realise there is philosophy needed to do this well, GDT is part of it, "email like water" also a notion that online communication is deeply revlolutionary for the psyche. This stuff matters.